Applying for non profit bulk mail status can be a tedious process, but it’s worth it! Non profit postage is at least 10 cents less per piece than regular standard mail. But keep in mind, being registered as a non-profit with the IRS does not automatically qualify you for non profit mailing status through the post office! Non profit mailing status requires special authorization through the United States Postal Service.
Most nonprofits will quality for nonprofit standard mail status. However there are some organizations that will be ineligible. To name a few:
- Business Leagues
- Chambers of Commerce
- Service Clubs
- Trade Associations
To apply, you must fill out form 3624 and show evidence that you are in fact a nonprofit organization (minutes to meetings, IRS tax exempt letter, etc). Approval can take a few weeks to be processed. If you find yourself in a situation where you need to get your mailing out immediately and can’t wait for the non profit mailing status to go through, you can mail your project at the normal third standard postage rate. Upon approval, you can request a refund for the difference.
A couple things to keep in mind – you do not need your own mailing permit to have non profit status. You can use your mail houses bulk mail permit number to save money on the cost of opening your own. Once approved, your organization will be registered to mail at non profit status at the post office at which you requested approval. To mail at other post offices requires additional paperwork and forms. It is important to work with a print and mail company that you feel comfortable with so you can establish a long term relationship.
To get a copy of form 3624 and receive help with establishing nonprofit standard mail status, contact The Mailworks.